Every office relies heavily on its receptionist. This allows you to make a good first impression, which is very important in the reception area. It’s an important part because it’s the first thing your visitors see. Many offices still use pen and paper for a variety of tasks. However, times have changed, and many offices are now opting for digital reception software. The digital reception software helps to manage the visitors digitally. There is no need for the receptionist. Visitors can check-in without the help of the other. As a result, if you want a digital reception, this post is for you.
Inviting visitors: This process starts with communicating with your visitors the moment you invite them to your office. With the reception management system you can direct to your office, details about the meeting host, and important documents before they arrive, such as self-certification, should all be included in your invitation.
Pre-registration and quick check-in: This reception management system provides Pre-register your visitors to ensure a pleasant experience when they arrive. After that, you can quickly check them in. Nowadays, quick check-in processes are primarily advantageous because they allow you to keep traffic in your reception area flowing smoothly without having to worry about queues. Moreover, you should consider printing a security badge instantly and informing the host about the arrival of visitors.
Safety: You can also relocate front-of-house staff by offering a digital reception service. Because of the Covid-19 pandemic, front-office staff can be relocated to a more secure location where they can work without fear of contamination. Receptionists can take on new responsibilities. More receptionists are needed for those who have multiple buildings and receptionists. There is less chance of contamination. There is no entry of the unauthorized person. This system also protects you from the virus by providing the touch less check-in features. Visitors can check-in with their own phones.
After the pandemic, the Contact-tracing technology becomes a part of the safety. It helps authorities track the virus and warn staff with consistent alerts. With this system you can protect the workplaces. The contact tracing system provides the safety to the both visitors and employees with check-in and check-out with adding their information, capturing a photo with the user-friendly interface.
Know Where Your Visitors Are: Using the reception management system, the organization will be able to determine which visitors are on-premises. When a visitor leaves the property, the visitor management system can record the digital timestamp. This way you can track the visitors and provide the security to the employees as well.
The best way to protect your workplace from viruses and make your office smart is to use digital receptionist software. Installing digital receptionist software is critical for your office. This is an excellent solution for allowing guests to enter your building and arrive safely and quickly at their destination. Furthermore, we hope that this post has been helpful to you and that you can easily follow the steps outlined above in the post for digital reception.