Tech Peak » Microsoft Outlook Duplicate Email Issue [Fixed]

Microsoft Outlook Duplicate Email Issue [Fixed]

by Elle Stephen

Microsoft Outlook duplicate email problem is a common problem among Outlook users. Almost all Outlook users face this problem. Also, copying emails in Outlook is the most frustrating problem because it makes it difficult to find the original. Also, the overlapping items in Outlook can use the mail file, which can affect Outlook performance. Let’s take a look at the user questions to understand the problems and malfunctions that users usually face due to duplicate emails in Outlook.

“Hello, I have been using MS Outlook for the past three years, but a few weeks ago Outlook stopped working and sometimes crashed while working. So when I tried to find out what is behind the action Slow work on Outlook, I found that the storage space is almost full and after some solutions I finally found many duplicate emails in my inbox now I don’t know what to do with they are so if anyone knows what to do with Outlook Solutions for duplicate emails please help me.

As we have seen, duplicate emails in Outlook can cause a lot of problems, so it is important to remove duplicates from Outlook. So, in this blog, we will discuss what are the main causes of duplicate email problems in Microsoft Outlook and how to remove them from Outlook without losing important data.

Reason for Outlook Duplicate Email Problem

So, if you don’t want to copy emails in Outlook, be sure to avoid the following:

Microsoft Outlook is illegal
Multiple account settings in Microsoft Outlook
Account profile count
Synchronize multiple accounts
The email was sent incorrectly
Third-party antivirus software

Automated Software to Fix Microsoft Outlook Duplicate Email Problem

If your inbox is full of duplicate emails and you want to delete them all, try SysTools Outlook Duplicate Remover Software. This tool removes duplicates of Outlook emails, contacts, calendars, tasks, notes and notebooks with one click. In this section, we have selected one of the main reasons for overlapping emails in Outlook.

What if your Microsoft Outlook mailbox is full of duplicate emails and you want to delete them but don’t want to do it manually. Then you can use the solution to remove duplicate emails from Outlook and fix Outlook duplicates email data problems in minutes.

What if your Microsoft Outlook inbox is full of duplicate emails and you want to delete them but don’t want to do it manually? Then you can try this automatic solution to remove duplicate emails from Outlook and solve the problem of duplicate emails in Microsoft Outlook in minutes. This deduplication tool is the most reliable and proven way to remove duplicate emails from Outlook. Also, it is the best and easiest way to remove Outlook OST, PST and BAK duplicate files.

Step to Fix Microsoft Outlook Duplicate Email Issue

  • First, you need to download and install the software on your local machine

Download Duplicates Remover Tool

  • After the installation is complete, click Add File or Add Folder to add the file

Add Outlook data files

  • Now select “In Folder” or Across to remove duplicates from the Outlook archive

Select Folder

  • Click the Change button and select a location to save the CSV report and keep it free

  • Now select mail option in Select Product Type or you can select another field from Select Terms.

Select data items

  • After choosing the date filter, the next step is to choose what to add to the duplicates, such as Permanently Delete, Move to Deleted Folder, Move to Folder, Flag or Mark as Expired

Select Delete Options

  • When you have entered all the settings, click Next to start deleting duplicates in the Outlook.

Click on Next button

How to Manually Fix Outlook Duplicate Email Data in Outlook Issue

If you are looking for a free way to remove duplicate emails from Outlook, read this blog so that you will know some manual methods to solve this problem.

  • Microsoft Outlook Policy: In Microsoft Outlook, you can meet the emails again if the user set the folder policy incorrectly. Also, if you set the wrong rules or wrong rules, you will cause a challenge in Outlook. Therefore, to avoid duplicate emails due to the policy setting in Outlook, remember to turn off the rules in the correct order or set the correct rules in Outlook.
  • Multiple Accounts Configured: Some users configure multiple accounts in their Outlook mail program and forget to separate them from each other. Because if you use the same name for several accounts, you can end up with duplicate emails for the same mailbox.

Therefore, to not give a withdrawal number, do not delete it, set the oldest account to avoid receiving emails you have already received. Or remember to make sure they are separate accounts and not the same name for the same mailbox

Below are the steps to optimize your site alias.

For Microsoft Outlook 2019, 2016, 2013, 2010,

  • Click File Options
  • Go to the top
  • Now click the Send/Receive button
  • Select Alias ​​​​Account >> Uncheck Accept Mail

Creating an Account Profile: When the user opens a copy of the email on the server and when creating a new email if the original email profile is damaged. The server then collects all the emails and downloads them again, even if the user received them in the previous configuration.

This happens because the newly created profile does not know that it has received this message. Therefore, you will see duplicate emails in the regenerated account.

To avoid this, remember to start Microsoft Outlook with a clean PST file immediately before re-attaching the old PST file. After that, it collects all the emails in a new PST file.

  • Account Sync: We know that we can sync our Microsoft Outlook account with various devices such as phones and tablets. However, syncing can be difficult depending on the device you are using first, and you may find the same or similar items in your mail.

Therefore, to avoid duplication during the synchronization process, always check that the people are in the correct order before you start synchronizing your account with other devices. Also, if the sync fails, make a copy of the PST file so that you can easily restore the data.

Why Use this Automatic Software?

Well, there are many deduplication tools available to remove duplicates from Outlook, but most of them are just spam. However, the software used in this article is the most efficient and accurate. Also, because of its features, this tool is used by most professionals. Below are some of the features:

  • This program can manage the file hierarchy and store metadata
  • This utility provides multiple fields such as Bcc, Subject, Cc, Start Date, Author, etc. to remove duplicates from your Outlook account.
  • This application provides many functions to remove duplicate emails from Outlook, such as permanent deletion, move to deleted items, move to folder, flag and mark as complete. Time.
  • The tool has two different options such as remove duplicates from a folder or remove duplicates from all folders.
  • A tool to resize an Outlook mailbox to a size of your choice.
  • All versions of Windows and all versions of Outlook, including Outlook 2019, are supported.
  • A tool to resize Outlook mailboxes to the size of your choice.
  • Ability to manage folder hierarchy and match attributes throughout the process.
  • This is one of the important features of the software that allows users to add a set of Outlook PST files and delete duplicates from Outlook immediately.
  • Ability to maintain folder hierarchy and pair attributes during this process.

Concluding Word

In the above article, we have explained the manual process to solve the Microsoft Outlook duplicate email. However, if you are already dealing with duplicate emails from Outlook, you can try this solution to remove all duplicate emails from Outlook at once.

Check Out this Blog: Move Duplicate Outlook Items to Deleted Items Folder

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