Tech Peak » How to Combine Multiple Outlook Emails into One PDF?

How to Combine Multiple Outlook Emails into One PDF?

by Neha Tanwar
combine outlook mails to pdf

Are you finding a simplest and easiest way to combine multiple Outlook emails into one PDF file? Then, read this complete article and you will surely get the solution. 

“ Hello!  I am a Sales Marketing Executive. Today morning, I received some emails in my Outlook which were sent by my client. These emails contain very crucial and important information about my organization.

And I want to make these important information as a PDF document with its attachments.  But I do not know the correct way to convert these mails into PDF. 

Please advise me on something that can solve my problem easily and hassle free. Any help will be appreciated by me. Thanks in advance!”

 This is the generally asked query by most of the users. And you are one of those who need to convert the emails into PDF with its attachments but don’t know the correct procedure. Don’t fret! You are on the right platform. 

Here, In this article you will be provided by both manual as well as professional and smart SysDaddy PST to PDF Converter to get your work done. Users can use any of the solutions according to their requirements.

Benefits to Convert the Outlook mails to Portable File Format

  1. Secure : PDF is one of the trusted file documents. They are used for legal purposes and are recognized in court. Because of this all the changes can be easily identified by electronic footprint. 
  2. Password Protected: This is another security feature of this file format. You can restrict viewing by setting a username and password, so that only those who have this information can view the file.
  3. Compress : PDF is that File type which is compressed and smaller than other file formats. This is an amazing feature, if you are struggling for space in their hard drive.
  4. Consistent: This File type can be easily accessed from anywhere and by anyone.
  5. Advanced Scan Mode : There is an advanced scan mode by which you can export fully damaged and also repair your Outlook personal file.

“ Hello! I am a legal advisor and my co-worker has sent me a number of Outlook emails. There is an urgent requirement to convert all the mail messages into PDF and that too with attachments. I need that crucial information for my further proceedings in court. If anyone knows the instant solution to my problematic situation please help me with this and suggest it to me.”

Steps to Combine Multiple Outlook Emails into One PDF Using Software

The most trusted and reliable utility through which you can easily convert emails messages into portable file format. This smart application is developed by advanced technology that can instantly convert multiple .pst files.

Step 1. Install and start the wizard and click on Add Fileclick on add file

Step 2. Load the PST files for conversionload the pst file

Step 2.After this, see the preview of all the mails with its attachmentssee preview of all attachments

Step 3. Choose PDF >> click the Export button.click export button

Alluring and Advanced Features of this Conversion Tool

  1. This tool offers you the feature of previewing all the attributes like emails, calendar, contacts, tasks, notes, and many more.
  2. It provides a user- friendly interface and is very easy to understand.
  3. The software maintains the original folder hierarchy structure of the file.
  4. It also provides you the option for setting the PDF Page margin. Moreover, the option to choose between landscape or portrait paper orientation, Page sizes option also. 

Steps to Combine Multiple Outlook Emails into One PDF  by Manual Technique

Step 1. Open the Outlook application in your system 

Step 2. By double clicking open any of the Outlook email 

Step 3 .Click on File and then select the Print option

Step 4. From the Print drop down list select Microsoft Print to PDF

Step 5.  Tap the Print option >> name the file

Step 6. Hit the Save button and the emails will be saved as PDF file format.

Note: If you have few emails to convert into PDF file format then, so should surely go for the manual approach. This manual technique definitely helps you through this process. But if you have a bulk of emails to convert then this method will give you a headache and consume your valuable time. 

Limitations of the manual method

  1. This manual technique will not help you to combine multiple Outlook emails to one PDF. it will convert a single message to.pdf file.
  2. There is no certainty that your images will be displayed after the conversion process.
  3. It does not support the encrypted, fully damaged files and corrupted files. But the automated software has this incredible feature that it supports the fully damaged and corrupted files.
  4. It does not support languages like japanese, chinese etc.

These are some of the drawbacks you will face by following the manual steps  

Summing up 

No matter what the reasons to combine multiple Outlook emails into one PDF with attachments. In the blog, both the solutions are provided manual as well as the professional tool. It is totally up to the user what method to opt. But for the many of the limitation manual approaches it recommended to use the software.

FAQs

Q1. How can I convert multiple Outlook emails into one PDF?

Ans. You can convert the multiple mail messages by using the wizard.

Q2. Is this software is compatible with the encrypted and damaged files?

Ans. Yes, this software is compatible with encrypted, fully damaged and corrupted files.

Q3. Does this utility have a size restriction on the PST files during the conversion process?

Ans. No, there is no such restriction on the size of the PST file. Any size of the PST file format can be easily converted.

Q4. Do I combine Outlook emails to portable document with attachments?

Ans. Yes, sure you can convert it into PDF along with the attachments.

 

 

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