How Do I Export My PST File from Office 365 Admin Center Easily?

Summary: The procedures to answer queries such as “how do I export my PST file from Office 365 admin center” are described here. There could be any reason for exporting an Outlook data file that is also mentioned here. Find out all the details and gather all the knowledge you can as explained in this article.

Why do you think is it important to export your data in the Outlook data file format and save it locally?

Office 365 is one of the most popular email services which a lot of companies use globally for business growth.

A lot of data is saved in a user’s mailbox containing sensitive information that leads to users trying to export PST files from Office 365 admin.

The reasons to export the Outlook data file are mentioned below:

• Users want to make sure that the emails are always available on the local storage so that various problems can be solved.
• You can also analyze the selective contents of the mail as required.
• The data will be kept safe and there will be no threats to the files.
• No virus can attack your messages and corrupt them making the data inaccessible.
• It will provide a second layer of protection to the data.

How Do I Export My PST File from Office 365 Admin Center Using the eDiscovery Method?

If you are even slightly inclined towards the technical arena, you must know about the in-built eDiscovery Tool provided by Microsoft.

It is a complex method that requires a lot of technical expertise that you should have before performing the task.

Pro Tip: For a simpler approach to export the data, you can use the Office 365 Mail Backup Tool. It will export data from the entire mailbox without any signs of duplicity or data loss.

Let’s check out the working of the manual method.

Steps of the e-Discovery Methods to Export PST from Office 365 Admin

1. Start by signing in to your Office 365 admin account and clicking on the Admin Center.
2. Click on the Edit icon to add all the necessary roles for Discovery Management.
3. Ensure that the Roles are added by default and if any role is missing, you add them by clicking on the Add Role
4. Choose the Compliance Management option and click on the New
5. Now, choose the mailboxes that you need to export data from and apply filters if needed.
6. The query, how do I export my PST file from Office 365 admin center can be resolved for Public Folders as well.
7. Hit the Finish button to save the changes made.
8. The search settings will be displayed after the changes are made. The status will be shown after the procedure is completed.
9. Choose the desired location and hit the Start button to begin the operation.

Drawbacks:

• You cannot schedule the export procedure
• Requires a lot of time and effort along with technical expertise
• Individual folders cannot be selected for export

Pro Solution to Export Data from the Office 365 Mailboxes

Export PST from Office 365 admin using the software specially designed to export the data files from a user’s mailbox to an Outlook data file.

If you need to migrate data between office 365 accounts, then use Office 365 to Office 365 Migration tool.

The software allows users to export data selectively from a specified time period which can be set using the Date-filter.

The steps for the export are simple as listed below:

1. Download the software and choose the Activate button on the bottom left corner of the window. Hit the Setup tab and select Source as Office 365 and Destination as Outlook.
2. To learn how do I export my PST file from Office 365 admin center selectively, scroll to the Workload Selection segment, and mark the checkboxes for every category. Choose the Date-filter and set the dates for a specific time zone.
3. Provide the credentials for your Office 365 Admin account in the Source window and make sure you Validate the account permissions.
4. In the next window, enter the details for the end results like Destination & Size of the files. Validate the permissions.
5. Hit the Fetch Users or Import Users option to add user ids.
6. Click on the Start Backup button to complete the process.

You may also love to know: How can we Restore EDB Database that Contains Exchange Server Mailboxes? Follow this guide to learn the best way to do the same operation safely.

Ending Part

There are various users who ask “how do I export my PST file from Office 365 admin center” and similar queries. The methods for the same have been discussed to help users understand the steps and working of this procedure.

You can use either of the methods to export your data file, however, the manual method is hardly a suggested method for novice users. The tool is easier to understand and doesn’t have any cascading leading to confusion.